Part 1: FIX YOUR SET-UP

Starting with QuickBooks "Preferences", we'll fix the app's set-up parameters to better function for your contracting business model.  Next expand your "Chart of Accounts" to identify your profit centers.  Show you how to standardize your "Items list" and map them to your new Chart of Accounts.  We'll also navigate you through creating new Payroll Items to monitor labor costs.  This will Fix the framework of your QuickBooks app.

- Change preference settings for Contractors business model
- Modify your Chart of Accounts to track profit centers
- Set-up Items list and standardize data-entry
- Automate “Item” usage in Sales, Purchasing, & Installation
- Create Payroll Items that tag Jobs for true labor costs

Part 2: FIX YOUR PROGRESS AND RMR INVOICING

Correctly invoicing for a percentage of a Job verses tracking the delivering of product and labor is where almost all QuickBooks Users go down the wrong path.   Learn how to properly set-up the customer's account to separately track and reconcile the Contract's Payment Schedule and the actual product and labor provided to the Job. Create "Groups" to expedite the entry of pre-engineered product solutions.  Save "Memorized transactions" to automate your RMR and Monitored Services invoicing and reconciliation.

- Properly invoice Customer Deposits & Percentage Invoices         
- Create Deposit Liability account to monitor customer payments
- Separate the Billing Estimate from Product & Labor Estimate
- Make “Item Groups” to expedite entry pre-engineered solutions
- Automate billing of RMR & Monitored services

Part 3: FIX PRODUCT PURCHASING & STAGING

Tracking actual product delivered to the job is a crucial step in catching Change Orders and fulfilling the Contract.  Now that you've learned to separate out your customer progress invoices, we'll show you how QuickBooks can help you automate the Ordering of product across multiple Jobs.  Learn methods to Stage for the Job that controls inventory and catches Change Orders.

- Create Purchase Orders from Estimates
- Use Sales Orders to consolidate your product orders
- Receive Vendor Bills and confirm discounts
- Stage the Job and eliminate unnecessary go backs
- Track Job Completion

Part 4: FIX YOUR PROFIT AND COST TRACKING

Now we're getting to the good stuff, the ability to see your TRUE Sales, Costs and Profits simply by running a report.   Before we run our reports, we'll learn how to enter time against the Job and invoice for every minute provided.  Apply Customer payments and run reports to see how our Contract compares to the actual product and labor delivered.  We'll also save reports that will help you forecast your Sales and Cash Flow demands. 

- Enter time by Job and labor phase to monitor labor costs
- Apply Deposits and catch missed Progress invoices     
- Catch Change Orders and bill in time to get paid  
- Predict Labor demands and control overages
- Run meaningful Sales and forecast Cash Flow